Personal Assistant to Assistant Vice President - Mayfair Hotels And Resorts Limited - Jobs In Odisha

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Saturday, 12 August 2017

Personal Assistant to Assistant Vice President - Mayfair Hotels And Resorts Limited


Job Description



CORE WORK ACTIVITIES: 


Providing Documentation and Reporting Support: 


  • Assists managers in preparation of various reports and presentations.

  • Attends, transcribes and distributes minutes, and participate in staff meetings, executive committee meeting and department meetings as needed.

  • Makes new files, maintains existing files.

  • Maintains giveaway/donation files and assists in making reservations.

  • Provides administrative support to manager/s and department.


Supporting Correspondence: 


  • Produces and distributes correspondence as required.

  • Answers department phones.

  • Acts as a receptionist for manager and, when necessary, other department members, providing assistance to callers as required.

  • Sorts and distributes mail.


Providing Exceptional Customer Service: 


  • Providing services that are above and beyond for customer satisfaction and retention.

  • Ensures the quality, standards and meets the expectations of the customers on a daily basis.

  • Attends meetings and communicates with executive and peers as an effort to improve quality of service.


Additional Responsibilities: 


  • Communicates the importance of safety procedures, detailing procedure codes, ensuring employee understanding of safety codes, monitoring processes and procedures related to safety.

  • Attends meetings to plan, organize, prioritize, coordinate and manage activities.

  • Works with other people to gather the information necessary to manage projects, achieve goals, and resolve problems.

  • Informs and/or updates the executives and peers on relevant information in a timely manner.

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